Yahoo Mail has been a popular email service for many years, serving millions of users worldwide. However, sometimes we need to save important emails for offline access or archiving purposes. One of the best ways to preserve the content of an email is by converting it to a PDF file, as PDFs are portable and can be viewed on any device without altering the formatting.
In this step-by-step guide, we will walk you through the process of saving Yahoo email in PDF format on your PC.
Method 1: Save Yahoo Email as PDF document using the Print Option
You can easily download your Yahoo Mail emails into a PDF document by using the Print option in your Yahoo Mail account. You can complete the process in these steps:
Step 1: Access Yahoo Mail
Begin by opening your preferred web browser and navigating to the Yahoo Mail website. Sign in to your Yahoo Mail account using your Yahoo email address and password.
Step 2: Open the Desired Email
Locate the email you wish to save as a PDF and open it by clicking on the subject line or the email preview.
Step 3: Access the Print Menu
In the top-right corner of the email window, you will find a three-dot icon (more options). Click on it to access a dropdown menu. From the menu, select the “Print” option.
Step 4: Configure Print Settings
After selecting “Print,” a print dialog box will appear on your screen. In this dialog box, you can customize the print settings to optimize the PDF output.
i. Destination: Change the printer destination to “Save as PDF” or “Microsoft Print to PDF,” depending on your PC’s settings.
ii. Pages: Choose whether you want to save all pages or specific pages of the email. Select “All” to save the entire email as a single PDF file.
iii. Copies: Set the number of copies you want to save (usually one is sufficient).
iv. Layout: Ensure that the “Portrait” orientation is selected to maintain the original email formatting.
Step 5: Customize PDF Settings
To further adjust the PDF settings, click on the “More Settings” option within the print dialog box.
i. Paper size: Choose an appropriate paper size, such as “Letter” or “A4.”
ii. Margins: Keep the margins as default or customize them according to your preference.
iii. Headers and Footers: Disable headers and footers for a cleaner PDF output.
Step 6: Save the Email as a PDF
With the print and PDF settings configured, click the “Save” or “Print” button to initiate the conversion process. A “Save As” dialog box will appear, allowing you to choose the location on your PC where you want to save the PDF file. Select a suitable folder, provide a descriptive name for the PDF document, and click “Save.”
Step 7: Verify the PDF
After the conversion is complete, navigate to the folder where you saved the PDF file. Open the PDF using your preferred PDF reader software to verify that the email content has been correctly preserved in PDF format.
Method 2: Using MS Word to Download Yahoo Emails
You can use the Microsoft Word application to convert Yahoo email to PDF. You can perform this action in these steps:
Step 1: Open Yahoo Mail
First, open your Yahoo mail account and copy the entire email data that you want to save into PDF format.
Step 2: Launch MS Word
Next start the MS Word application and open a new file to paste the copied email data.
Step 3: Storing emails on PC
Lastly, select the file and click on the “Save As” button, and select PDF format as save as type to download Yahoo mail email in a PDF document.
Method 3: Using a PDF Printer Software
Another effective method to save Yahoo email as PDF documents is by using a dedicated PDF printer software. These software tools act as virtual printers, enabling you to “print” documents to PDF format from any application, including Yahoo Mail.
Step 1: Install a PDF Printer Software
First, you need to download and install PDF printer software on your PC. Several reputable options are available online, such as Adobe Acrobat, CutePDF, or PDFCreator. Follow the installation guidelines provided by the software.
Step 2: Access Yahoo Mail and Select the Email
Open your web browser, go to Yahoo Mail, and log in to your account. Locate the email you wish to convert to PDF and open it.
Step 3: Access the Print Menu
Similar to the previous method, click on the three-dot icon (more options) in the top-right corner of the email tab. From the dropdown menu, select the “Print” option.
Step 4: Choose the PDF Printer
In the print dialog box, select the PDF printer software you installed earlier as the destination printer.
Step 5: Configure PDF Settings
Customize the PDF settings as per your requirements, such as selecting the pages, adjusting paper size, margins, and disabling headers and footers.
Step 6: Save the Email as a PDF
Click the “Save” or “Print” button to initiate the PDF conversion process. The PDF printer software will create a PDF document of the selected email and prompt you to choose a location on your PC to save the file. Select an appropriate folder, name the PDF, and click “Save.”
Step 7: Verify the PDF
Navigate to the folder where you saved the PDF file and open it using your preferred PDF reader to ensure that the email content has been accurately preserved.
Conclusion
Preserving important emails from your Yahoo Mail account as PDFs on your PC ensures that you have a reliable and portable archive of your correspondence. Whether it’s for personal reference or business purposes, knowing how to save Yahoo email as PDF document will undoubtedly prove to be a valuable skill. So, give it a try and organize your emails more efficiently today!